Updated – June 12, 2018
We at International Exposition Company (“IEC”) are concerned about your privacy and are committed to protecting your personal information. We know you share our concerns, and in the interests of letting you know how we protect the privacy and security of the personal information you provide to us, we provide the information below.
II. PERSONAL INFORMATION WE COLLECT OR RECEIVE
In the course of providing our services, and as required for us to provide our services to you, we receive, collect store and use your personal information, as described below. This information may include your name, address, telephone number, email address and the IP address of the device you used to contact us. The ways in which we obtain your information may include:
a. Your registration for trade shows, conferences, other events and emailed newsletters, and other communications.
b. Sponsorship for our events and fulfillment of requests to exhibit at our shows.
c. Your inquiries sent to our offices or our website.
e. Apps or other software created or developed for use in connection with our shows and other events.
The legal bases for our uses, sharing and disclosures (“processing”) of your personal information include, as pertinent, where:
a. Necessary to perform the contractual obligations in agreements with you to provide access to our services as stated in the preceding paragraph.
b. You have consented to the processing as set out in this Policy, which consent you can revoke at any time;
c. Necessary to comply with a legal obligation, a court order or to exercise or defend a legal claim;
d. Necessary for the purposes of our or a third-party’s legitimate business interests (so long as those interests do not override personal rights as indicated by law);
e. You have expressly made your personal information public; and
f. Necessary to protect your vital interests or other of others.
III. FINANCIAL INFORMATION WE COLLECT OR RECEIVE
If you choose to register for our events, sponsor our events, exhibit at our events or attend an educational seminar we may collect credit card information, bank account information and information necessary to verify your identity, such as date of birth. In certain countries, national identifier numbers (similar to Social Security Numbers in the US) may also be collected or received if needed to verify your identity. We use commercially reasonable standards to protect this information. Depending upon your wishes, we may retain this information or arrange for it to be securely stored in order to facilitate your future purchases.
IV. USES OF PERSONAL INFORMATION BY IEC FOR IEC’s BUSINESS PURPOSES
If you elect to provide us personal information, we may use it as needed to deliver the Services to you. IEC may use personal information in a variety of ways to meet our obligations to you to provide you with a variety of services. These uses are based in our legitimate business interests in providing services to you and/or fulfillment of our contractual obligation to deliver services you have requested. We have balanced these business needs carefully with your privacy rights and these uses do not improperly infringe on your privacy and confidentiality rights. These business uses for your personal information include the following:
a. IEC may combine information about you that we have with information we obtain from business partners or other companies in order to better deliver services that may be of interest and benefit to you.
b. We may use your personal information for maintenance and enhancement of the security of the digital information we collect and use, including analysis of the personal information to pursue the legitimate business interest in protecting our customers and website visitors against malware, cyber-attack and other crime and security risks.
c. IEC may use personal information to contact users regarding IEC Services, and to send announcements or special edition e-letters to online registrants.
d. IEC may use personal information to send notification of IEC’s or our partners’ services by such methods as email and/or postal mail.
f. If you provide financial information, we use that information primarily to verify your credit card information and collect payments for your purchases, orders, registrations, etc.
g. If you participate in an IEC educational program, webinar, tradeshow, or other time-sensitive programs, we use personal information to contact you to remind you of upcoming deadlines or additional information concerning these programs.
h. IEC may occasionally conduct subscriber and/or user surveys to better target our content to our audiences. The aggregated information collected is anonymized (identifying information removed) and sometimes shared with our advertisers, however, we do not share specific individual information with third parties.
i. IEC, working with our business partners, operates several websites featuring its services. IEC may share personal information collected from users of its websites internally across these websites to better serve its users by permitting us to reference services across our spectrum of offerings and point you toward the best services for your needs.
j. We may share personal information where we have a good faith belief that such action is necessary to comply with a judicial proceeding, a court order, or legal process served on IEC, or to establish or exercise our legal rights or defend against legal claims.
l. If IEC is acquired by or merged with another company, we will transfer information about you to this other company in connection with the acquisition or merger.
V. SHARING OF PERSONAL INFORMATION WITH THIRD PARTIES
In general, IEC does not rent, sell, or share personal information about you with other people or nonaffiliated companies except to provide the Services you have requested, when we have your consent as indicated in Section I of this Policy, as follows:
a. IEC may use personal information collected through its website to send out targeted email promotions on behalf of its advertisers and industry partners.
b. We may provide personal information about our users to trusted partners and vendors who work on behalf of or with IEC under written confidentiality and similar agreements prohibiting such parties’ further use of the information. These companies may use your personal information to help IEC communicate with you about offers from IEC and our marketing partners. However, these companies do not have any independent right to use or share this information.
c. When you register for an educational program, event, trade show, or other promotion that is sponsored by a third party we will, if you reside within the European Union or a country that has adopted the relevant provisions of the GDPR, seek your affirmative consent to provide the third party personal information, in a manner clearly specified on the registration materials, unless otherwise posted in connection with the promotion.
d. IEC may from time to time share limited personal information such as email addresses, company name, job title and state of business or residence with trusted third parties who deliver content that is likely to be of interest to you.
a. remember your information so that you will not have to re-enter it during you visit or the next time you visit our website.
b. monitor your participation in various sections of our website.
c. customize services to you.
d. monitor website usage metrics such as total visitors and pages viewed
e. administer, operate and improve our website and our other products and services, including those tailored to you.
VII. CHOICE AND CONTROL
You can request from IEC, at any time, information about which personal information IEC processes about you and the correction or deletion of such personal information. If IEC uses your personal information to perform a contract with you, you may further request a copy of the personal data that you have provided to IEC. To make such a request, please contact the email set forth below and specify in detail the information or the activity to which your request relates, the format in which you would like the personal data returned and the recipient, you or your designee. Furthermore, you may contact IEC if you believe that the personal information that IEC has is incorrect.
If you are located within the European Union or a country that has adopted GDPR, you may benefit from a number of rights with regard to your personal information that we process. These rights are defined and, in some cases limited, by the laws of your jurisdiction. These rights include (a) data portability, including the right to obtain a copy of the personal information you have provided to IEC; (b) data correction (also known as rectification, including the ability to request correction or amendment of your personal information and (c) data deletion, including the right to have IEC delete your personal information except for information that we are required to retain. Your right to have your personal information deleted does not apply, however, where the information is necessary:
1. for exercising the right of freedom of expression and information;
2. for compliance with a legal obligation which requires processing by European Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
3. for reasons of public interest in the area of public health in accordance with points (h) and (i) of Article 9(2) as well as Article 9(3);
4. for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89(1) in so far as the right referred to in paragraph 1 is likely to render impossible or seriously impair the achievement of the objectives of that processing; or
5. for the establishment, exercise or defense of legal claims.
You also have the right to have IEC cease processing your personal information is dependent upon the following events: (i) you state that the personal information IEC has about you is incorrect; but IEC may retain the information for as long as it requires to check the accuracy of the relevant personal information; (ii) there is no legal basis for IEC’s processing of your personal information and you demand that IEC restrict your personal information from further processing, (iii) IEC no longer requires your personal information but you claim that you require such data in order to claim or exercise legal rights or to defend against third party claims; or (iv) in case you object to the processing of your personal information by IEC it may retain and process the information for as long as it is required to review as to whether IEC has a prevailing interest or legal obligation in continuing to process your personal information.
You may inquire about the exercise of these rights and, if the laws of your jurisdiction permit, exercise them as permitted by law by contacting firstname.lastname@example.org.
The security of your personal information is very important to us. We utilize commercially reasonable information security standards to protect your personal information from unauthorized access, use or disclosure. IEC supports online security using appropriately secure technology because we want your data to be safe. We bind our employees and data processors to written agreements to observe your privacy and confidentiality rights. Unfortunately, no method of internet transmission is one hundred percent secure. While we strive to protect your personal information, we cannot guarantee its security.
IX. DURATION AND RETENTION
IEC will retain your personal information only for as long as is necessary for the purposes set out in this Policy, or as required or permitted by law, and then will delete it as required by law. For example, IEC will retain your information as long as required to comply with applicable tax/revenue laws, cybersecurity and privacy laws, laws and regulations that affect the conduct of our business; to resolve disputes, enforce our agreements, cooperate with law enforcement requests or to meet other legal obligations. We may also retain log files for internal analysis purposes, though we would retain them for only a brief period except in cases where we are legally required to retain them for longer periods, and in cases where they are used for site safety and security or to improve website functionality.
X. INTERNATIONAL TRANSFERS
IEC operates on a global basis. By using our Services you understand and agree that your personal information may be transferred from the European Economic Area (EEA, which comprises the European Union countries plus Norway, Iceland, Liechtenstein) to a country that does not have an equivalent level of data protection, such as the United States. When your personal information is transferred from your home country to another country, the laws and regulations that protect your personal information may be different than those in your home country. In particular, if your information is in the US, it may be accessed by government authorities in accordance with US law.
To the extent that IEC is deemed to transfer your personal information outside the EEA, IEC relies upon data transfer agreements with Model Contract Clauses, which the European Commission has adopted to provide safeguards for personal information that is transferred outside the EEA. You may obtain a copy of the Model Clauses by contacting email@example.com.
XI. CONTACT REPRESENTATIVE